Invoice Preparation
We build, format, and issue invoices for your clients — accurate line items, correct totals, professional layout, sent on schedule.
- Custom invoice templates
- Client-specific billing rules
- Scheduled recurring invoices
Now accepting new clients for Q1
Invoice processing and financial administration for growing businesses.
Transcava LLC helps small and medium businesses in Scranton, Pennsylvania and across the United States organize invoices, track receivables, and keep clean financial records — without hiring a full-time accountant.
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Invoices processed monthly
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Business clients served
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On-time accuracy
invoice_summary.transcava
ClientNorth Line Logistics
Invoice#TCV-20419
Amount$12,480.00
StatusPaid
Receivables
Tracked in real time
Reporting
Clean monthly statements
01 — About Transcava
A quiet, dependable partner for your back office.
We are a Pennsylvania-registered LLC based in Scranton, focused entirely on the financial paperwork that slows growing businesses down. No fluff. No jargon. Just accurate, on-time work.
Transcava LLC was founded by Joshua Mitchell to give small businesses the same quality of financial administration that large enterprises enjoy — but at a fraction of the cost of hiring in-house staff. We handle the repetitive, detail-heavy work of invoicing, follow-ups, and basic reporting so our clients can focus on operations, sales, and growth.
Our team works directly with each client's existing tools — spreadsheets, accounting software, or simple email workflows — and adapts to what already works. We do not force migrations, we do not lock clients into proprietary systems, and we do not disappear after onboarding. Every engagement is built around a clear scope, a fixed schedule, and a named point of contact.
01
Accuracy first
Every invoice and statement is double-checked before it leaves our desk.
02
Clear communication
Weekly summaries and direct email access to your assigned specialist.
03
No long contracts
Month-to-month engagements. Cancel any time with 30 days notice.
02 — Services
Everything your paperwork needs, in one place.
Six core services, delivered with the same discipline and attention to detail that our clients rely on.
Accounts Receivable
Track what is owed, who owes it, and when it is due. We follow up on late payments politely and persistently so you do not have to.
- Aging reports
- Payment reminders
- Reconciliation notes
Financial Reporting
Simple, readable monthly statements that show income, outstanding balances, and cash position — without accounting jargon.
- Monthly summaries
- Custom KPI snapshots
- Year-end preparation
Document Workflow
We organize how documents move through your business — from creation to signature to filing — so nothing gets lost.
- Folder structure design
- Naming conventions
- Digital archiving
Payment Tracking
Match incoming payments to invoices, flag mismatches, and produce a clean record of what was received and when.
- Deposit matching
- Partial payment tracking
- Discrepancy reports
Advisory Support
Practical advice on billing cycles, pricing presentation, and back-office tooling — grounded in real small-business experience.
- Billing cycle reviews
- Tool recommendations
- Process walkthroughs
03 — Process
A clear path from first call to steady rhythm.
We keep onboarding short and predictable. Most clients are fully operational within two weeks.
01
Discovery call
A 30-minute conversation to understand your current invoicing flow, client base, and pain points. No obligation, no sales pressure.
02
Scope & proposal
We send a written scope describing exactly what we will handle, how often, and at what price. You review it before anything starts.
03
Onboarding
We set up templates, folders, and access. You meet your assigned specialist. Test invoices are run to confirm everything is correct.
04
Steady operations
Invoices go out on schedule. Receivables are tracked. Reports land in your inbox every month without you chasing them.
05
Review & refine
Quarterly check-ins to adjust scope, add services, or tighten processes as your business changes.
04 — Industries
Built for the businesses that keep America running.
We work with a focused set of industries where our process delivers the most value.
01
Logistics & Freight
Freight invoices, per-load billing, and broker statements handled accurately and on time.
02
Construction & Trades
Progress billing, retainage tracking, and subcontractor invoicing made manageable.
03
Professional Services
Retainer billing, hourly invoicing, and clean monthly client statements.
04
E-commerce & Retail
Supplier invoices, marketplace settlements, and recurring cost tracking.
05
Healthcare Practices
Patient billing support, insurance documentation, and administrative records.
06
Property Management
Rent invoicing, tenant statements, and vendor payment coordination.
05 — Why Transcava
Fewer mistakes. Fewer surprises. Fewer late nights.
Most small businesses do not fail because they lack customers — they struggle because administrative work quietly piles up until it becomes a crisis. We exist to make sure that never happens to you.
Fixed monthly pricing
No hourly surprises. One predictable invoice from us to you.
Named specialist
You always know who is handling your work and how to reach them.
U.S.-based operations
All processing handled inside the United States, in English.
Documented procedures
Every task has a written process so quality does not depend on memory.
92%
Client retention after first year
48h
Average onboarding response time
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Long-term contracts required
06 — Pricing
Straightforward plans, no hidden fees.
Choose the tier that matches your current volume. You can move between plans at any time.
Starter
For sole proprietors and very small teams.
$249/mo
- Up to 50 invoices per month
- Basic receivables tracking
- Monthly summary report
- Email support
Most Popular
Growth
For established small businesses.
$549/mo
- Up to 200 invoices per month
- Full accounts receivable
- Detailed monthly reporting
- Payment reconciliation
- Priority email & phone support
Scale
For multi-team operations.
$1,149/mo
- Unlimited invoice volume
- Custom reporting
- Dedicated specialist
- Quarterly strategy reviews
- Direct phone line
All plans include onboarding, template setup, and a 14-day satisfaction window. Volume beyond plan limits is billed at a flat per-invoice rate.
07 — FAQ
Questions we hear most often.
Do I need to use specific accounting software?
No. We work with whatever you already use — QuickBooks, Xero, Wave, spreadsheets, or even plain email. We adapt to your tools rather than forcing a migration.
How do you handle sensitive financial information?
All documents are stored in access-controlled folders, shared only with your assigned specialist. We use encrypted email and never share client data with third parties.
Can I cancel at any time?
Yes. All engagements are month-to-month. Cancellation requires 30 days written notice, and we will hand over all records and templates at no cost.
What is your turnaround time for new invoices?
Standard turnaround is one business day for invoices submitted before 3:00 PM ET. Rush handling is available on the Scale plan.
Do you work with businesses outside Pennsylvania?
Yes. While our office is in Scranton, we serve clients across the United States remotely. All communication is in English and handled during U.S. business hours.
08 — Contact
Let's talk about your back office.
Send a message and we will reply within one business day. If you prefer to talk first, call us directly — a real person answers.
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Office
3233 Simons Hollow Road
Scranton, PA 18503
United States -
Phone
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Billing & General
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Business Hours
Monday – Friday
9:00 AM – 6:00 PM ET
Transcava LLC
3233 Simons Hollow Road
Scranton, PA 18503